Technology decisions shouldn't require an IT degree.
Small businesses face many of the same technology decisions as larger companies, but usually with smaller budgets and fewer dedicated IT resources. This guide focuses on what actually matters: reliability, security, sensible costs, easier management and technology that supports the way your business works.
Practical, not theoretical
Understand what to do, why it matters and where spending more—or less—makes sense.
Written for small business
Recommendations are designed around organizations with 50 employees or fewer.
Plain-English guidance
Technical subjects are explained so business owners and managers can make informed decisions.
What's inside the guide
The e-book covers the technology decisions that affect everyday operations, recurring costs, security and future growth.
- Network security, reliability, Wi-Fi and bandwidth
- Network equipment, cabling and ideal data-jack placement
- Ways to expand connections without adding more wall jacks
- Company-owned computers vs. BYOD
- Device maintenance, lifecycle planning and asset tracking
- Desktop printers vs. workgroup printers vs. copier/MFD systems
- Printing practices, toner/ink costs and fax considerations
- Analog fax machines on VoIP using ATAs such as Grandstream
- Website ownership, DIY builders, developers and maintenance
- On-premises vs. cloud file storage and retention
- Google Workspace, Microsoft 365 and hosted email
- VoIP, traditional phone lines and mobile-only strategies
- Cameras, video monitoring and business A/V
- Cloud software and subscription management
- Cybersecurity, MFA, passwords and phishing protection
- Backups, disaster recovery and business continuity
- IT documentation, vendor management and support options
- Technology budgeting and replacement cycles
- A practical 90-day IT improvement plan
Who should read it?
This guide is designed for business owners, office managers, operations managers, nonprofit leaders, startups and established small businesses that want to make better technology decisions.
You don't need an IT department to benefit from better IT practices. The goal is to help you recognize where your technology is solid, where unnecessary costs may be hiding and where a small improvement can prevent a much larger problem later.
It is about choosing the right technology, documenting it, protecting it and making sure it can grow with the business.
Small Business IT Best Practices
A practical technology reference you can use when planning purchases, evaluating vendors, improving security or reviewing your current IT environment.
About VBS Business-Tech Solutions
VBS Business-Tech Solutions helps businesses plan, purchase, install and support the technology they depend on every day, including business Internet, VoIP, cloud and backup solutions, structured cabling, networking, audio/visual systems, cameras, access control, IT support and business-technology consulting.
Need help turning the recommendations in the guide into a practical technology plan? Visit visionsbiz-online.com.